Project Scope
DOMA was tasked to help the historic Norfolk Academy jumpstart a future-proof document management strategy by migrating legacy content to the Cloud.
DOMA’s solution has improved document collaboration between 5 different departments.
Project Story
Since its 1728 founding, Norfolk Academy has existed for the transformative education and edification of children (and families) in Hampton Roads. Norfolk Academy is a co-educational school for grades 1-12 and employs 50-200 people throughout the year.
Norfolk Academy has a long history, and as a result had a massive backfile of over a million paper records in their file room. In order to reduce their paper archive, Norfolk Academy needed a centralized repository for their data that would allow users to begin scanning their own documents into a digital format going forward.
Project Highlights
- DOMA developed a customized workflow configuration for Norfolk Academy which included day-forward document conversion, electronic records management, and instant access to digitally stored information and files.
- Norfolk Academy employees now receive monthly document and file performance reports and get end-user technical support.
“The cloud based DOMA platform has been a great addition to our business process. Employees quickly scan and upload their daily deposits and correspondence. We are now able to reconcile our information in real time.”
Final Outcome
Moving to the Cloud has allowed Norfolk Academy employees electronic file archiving and immediate online access to their centrally stored records. Storing content in the Cloud instead of a file room allows for real-time reconciliation of daily deposits and correspondence which translates to improved efficiency and reduced costs for the school. Four additional departments were on-boarded to the DX software platform allowing multiple departments to collaborate more effectively.
