DOMA Technologies Supports Federal Agencies Using GSA 36 Schedules With End of Fiscal Year Dedicated Staffing & Guaranteed 24-Hour Quoting

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DOMA Technologies, a GSA Schedule 36 Contractor, Supports Federal Agencies With End of Fiscal Year Dedicated Staffing & Guaranteed 24-Hour Quoting.

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24 HOUR GUARANTEED QUOTE

Fill out our form and receive a phone call within an hour. After a five minute phone assessment we will send you a customized quote in 24 hours.

DOMA IS A GSA SCHEDULE 36 Contractor

Purchasing a DOMA Solution is Simple for our Federal Clients. Visit our GSA 36 and 70 listing to check out our contract vehicles including :

GSA 51 504 - SIN 51 504 | Physical Records Management Solutions
GSA 51 506 - SIN 51 506 | Document Conversion Services
GSA 51 600 - SIN 51 600 | Electronic Records Management Solutions

Trusted Federal Past performance

We have 20 years of experience working with the Federal Government and can help you with scanning, digital transformation, and data management strategy.

Targeted, Simple Solutions

DOMA offers a wide range of scalable, digital solutions that can be deployed quickly to solve issues with:

• Overflowing File Rooms or Disorganized Paper Records
• Unsecured, Proprietary or Sensitive Documents
• Inefficient Information Governance Protocol
• Achieving Compliance with NARA's Federal Mandate M-19-21 (formerly M-12-18) to minimize physical record keeping

24 HOUR GUARANTEED QUOTE

Fill out our form and receive a phone call within an hour. After a five minute phone assessment we will send you a customized quote in 24 hours.

DOMA IS A GSA SCHEDULE 36 Contractor

Purchasing a DOMA Solution is Simple for our Federal Clients. Visit our GSA 36 and 70 listing to check out our contract vehicles including :

GSA 51 504 - SIN 51 504 | Physical Records Management Solutions
GSA 51 506 - SIN 51 506 | Document Conversion Services
GSA 51 600 - SIN 51 600 | Electronic Records Management Solutions

Trusted Federal Past performance

We have 20 years of experience working with the Federal Government and can help you with scanning, digital transformation, and data management strategy.

Targeted, Simple Solutions

DOMA offers a wide range of scalable, digital solutions that can be deployed quickly to solve issues with:

• Overflowing File Rooms or Disorganized Paper Records
• Unsecured, Proprietary or Sensitive Documents
• Inefficient Information Governance Protocol
• Achieving Compliance with NARA's Federal Mandate M-19-21 (formerly M-12-18) to minimize physical record keeping

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GET A JUMPSTART

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Get an Customized Estimate in 24 Hours

In order to help federal agencies get aligned with the government’s upcoming NARA M-12-18 (Managing Government Records Directive) deadline, DOMA is launching the Quick Quote Program.

With DOMA’s Quick Quote all you need to do is fill out our contact form and within one hour a DOMA sales rep will reach out for a five-minute phone assessment. After the assessment, you will receive a customized quote within 24 hours. The Quick Quote process is straightforward and commitment free, meaning you can begin making genuine strides towards meeting your information governance targets on time.

Key Data on the Current State of Federal Agencies’ in Meeting NARA M-19-21 Standards

The National Archives Records Administration M-19-21 Directive specifically states that by the end of 2019, Federal agencies will manage all permanent records in an electronic format. This includes paper archives, important emails, HR Records, contracts, and any other permanent records. Additionally, agencies are expected to demonstrate compliance with Federal records management statues and regulations. Data from the A 2017 Report Conducted by NARA* suggests that data governance is an important issue and that many agencies have room for improvement. 

Billions of Documents Digitized
NARAFacts
Records Administration NARA

DOMA CAN MAKE A DIFFERENCE

Even in situations where an agency has a digital content management blueprint in place there are often gaps. Our Digital Services and Cloud Services can be deployed quickly as individual micro solutions, or together as part of an integrated strategy. We can help your agency meet NARA’s M-19-21 mandates.

Scanning & Digitization

Services

  • Eliminate Data Silos
  • Access Records Anytime & Anywhere
  • Free up Physical Space
  • Ingest of both Ditigal and Physical Documents of Any Size or Format
  • Secure Data in the Cloud

Information Governance

Services

  • Build A Sustainable Strategy
  • Reach Short Term and Long Term Targets Faster
  • Achieve Federal Compliance
  • Better Leverage Your Data
  • Digital Transformation Guidance

Auto-Classification

& More

  • Intelligent Capture
  • Optical Character Recognition
  • Full Text Search
  • Easily Assign User Access to Specific Documents
  • Enhance Collaboration with Searchable, Uniquely Tagged Records

Frequently asked questions

In an effort to streamline government operations and bring federal agencies into alignment with current technology the Office of management and Budget (OMB) and the National Archives Records Administration issued Memorandum M-12-18, Managing Government Records Directive in August 2012. M-12-18 requires all federal agencies to eliminate paper record keeping for all permanent and temporary records by the end of 2019. This mandate has contributed to notable growth in federal agencies seeking digital services.

Just this year the Federal government consolidated OMB memorandum M-12-18 and  the prior M-14-16 into the revised M-19-21 Memorandum. 

Some key points of this directive include:

  • By 2019, Federal agencies will manage all permanent electronic records in an electronic format.
  • By 2022, Federal agencies will manage all permanent records in an electronic format and with appropriate metadata.
  • By 2022, NARA will no longer accept transfers of permanent or temporary records in analog formats and will accept records only in electronic format and with appropriate metadata.
  • Beginning January I, 2023, all other legal transfers of permanent records must be in electronic format, to the fullest extent possible, regardless of whether the records were originally created in electronic formats.

You can learn more about this directive and see where we got our statistics by checking out NARA’s Federal Agency Records Management 2017 Annual Report or by reading the most recent M-19-21 Directive

The NARA Strategic Plan is the current driving force for federally managed records and is an actual mandate to Agencies stating that NARA will not accept analog records after the end of 2022 “whether the records were ‘born electronic’ or not.”

Some Additional Key Points include:

  • By FY 2024, NARA will digitize 500 million pages of records and make them available online to the public through the National Archives Catalog
  • By FY 2020, NARA will have policies and processes in place to support Federal agencies’ transition to fully electronic recordkeeping.
  • By FY 2019, NARA will conduct inspections of records management practices at 10 percent of Federal agencies per year, to ensure that Federal email and other permanent electronic records are being managed in an electronic format.

Part of NARA’s strategy to achieve these goals includes “Enter(ing) into new public-private digitization partnerships with new types of partners.” Don’t get left behind, DOMA can be that digitization partner for your organization. Whether you simply need a few stray records center boxes or multiple file rooms, DOMA can deploy a start to finish solution to get you compliant. 

Click to read more about NARA’s Strategic Plan or Download a Copy.

Electronic Records Management (ERM) allows for better access, security, and compliance, but it requires more than just scanning content and storing it the Cloud. A successful ERM solution involves a dynamic shift in how content is generated, managed, and utilized. It can be daunting to make the leap, but DOMA is equipped to help you at any stage of your digital transformation journey.

By December 31, 2022, NARA will, to the fullest extent possible, no longer accept transfers of permanent or temporary records in analog formats and will accept records only in electronic format and with appropriate metadata. NARA and most Federal agencies currently maintain separate policies, practices, and physical infrastructures for managing records in traditional (analog) formats compared to electronic records. This structure is costly and complex, which increases the risk that permanently valuable records in either format may not be appropriately retained. NARA must take decisive action to transition Federal record keeping to a fully-electronic environment to promote efficiency, increase access to information, and allow NARA and Federal agencies to focus resources on meeting the challenges of managing electronic records. 

After December 31, 2022, NARA will no longer accept new transfers of analog records for storage by the Federal Records Centers Program (FRCP) to the fullest extent possible. NARA will continue to store and service all records received by the FRCP by that date until their scheduled disposition date. Once those records reach their disposition date, NARA will accept the permanent records into the National Archives in their original (analog) format. Beginning January 1, 2023, all other legal transfers of permanent records must be in electronic format, to the fullest extent possible, whether the records were “born electronic” or not. After that date, agencies will be required to digitize permanent records in analog formats before transfer to NARA.

Receive a Quick Quote – Fill out the following form to receive a services quote. We will reach out to you within an hour for a five minute phone assessment, and follow up with a quote within 24 hours. This is the fastest way to get on track with your workplace transformation goals. 

Our GSA Contract Vehicles – As a part of the General Services Administration (GSA) Schedules program federal agencies utilize our GSA contract vehicles to make purchasing a DOMA solution simple. As a GSA 36 and GSA Schedule 70 vendor we can offer you proven solutions with a straightforward pricing model. 

DOMA offers a variety of technology solutions designed to help make information management easy. 

  • Digital Services including Scanning & Records Conversion from Start to Finish
  • Cloud Services including Migration, Strategy, and Managed Services
  • Healthcare Information Services designed to help with medical records review and claims development/processing  
  • The DOMA Experience (DX) Software Platform is our powerful cloud based Intelligent Content Services Platform that is delivered as a Software as a Service (SaaS) solution. It offers organizations a data-centric application to securely capture, manage, and store content across the enterprise, and offers collaborative tools.

WHY CHOOSE DOMA?

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A Trusted Federal Partner since 2000

It’s important to select a technology solutions provider that understands how to navigate diverse challenges and help you meet specific targets for your agency. If you’re looking for competent Federal Supply Schedule Contractors look no further.  DOMA has a diverse Federal past performance that includes quickly deployed micro solutions and long term, high-volume engagements. An effective ERM solution provided by DOMA Technologies comes with many advantages including:

Workflow Integration that Minimizes Disruption – DOMA knows it’s important that our software and services can interact seamlessly with the platforms and tools you already use.

Accessibility and Efficiency – It doesn’t benefit anyone if your newly converted documents and records are impossible to navigate. With optical character recognition, barcode digitization, electronic forms capture, and intelligent auto-classification you can find exactly what you’re looking for quickly from a centralized, cloud-based repository. In the digital space we are always accessible, but we understand how important quick in-person support can me. Our Virginia Beach headquarters is centrally located giving us quick access to Washington DC, Virginia, North Carolina, and Maryland.

Federally Compliant Security Standards – DOMA’s secret cleared facility operates within a highly secure chain of custody for any physical records. Additionally, our electronic security meets NIST, HIPAA, SAS70, DoD, and Federal Guidelines. As a GSA approved vendor with a with considerable experience developing GovCloud environments you can trust that our AWS Cloud solutions will continue to keep your content safe at every stage of the digital transition.

700 Million Records Digitized
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DOMA GSA Schedule 36
Quick Quote Webinar

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See how DOMA can help your agency prepare
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Get a Jumpstart on Fiscal Year End

Sign Up for Our GSA 36 Webinar & Fast Track Your Year End Spend!

Webinar Highlights

  • Overview of DOMA & GSA Quick Quote Process
  • Case Study Examples (Problem, Solution & ROI)
  • Q&A with GSA Expert Jim Fischer

DOMA IS THE DIFFERENCE. WE ARE PASSIONATE ABOUT PEOPLE & TECHNOLOGY

In order to help federal agencies get aligned with the government’s upcoming NARA M-12-18 (Managing Government Records Directive) deadline, DOMA is launching the Quick Quote Program.

With DOMA’s Quick Quote all you need to do is fill out our contact form and within one hour a DOMA sales rep will reach out for a five-minute phone assessment. After the assessment, you will receive a customized quote within 24 hours. The Quick Quote process is straightforward and commitment free, meaning you can begin making genuine strides towards meeting your information governance targets on time.

REQUEST MORE INFO

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Get a Custom Solution

For more information about DOMA Technologies Federal Government Solutions please contact:

DOMA Technologies Solutions

Government: 757.302.8647

Email: GovSolutions@DOMAonline.com

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About us

 
Work smarter and automate your processes with DOMA ‘s DX Software. Powered by Amazon Web Services (AWS) our platform makes it easy to create, collaborate, share, automate, and transform the way you manage your data.

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+ 757.306.4920
Fax 757.306.4922

841 Seahawk Circle,
Virginia Beach, VA