Is your healthcare organization struggling with a large backlog of paper records? If so, you are not alone. Many hospitals, private practices, and other medical providers struggle to access historical patient data. Physically pulling records is time-consuming as it is, but when there is a huge archive of files ranging decades it becomes even more problematic. Even when patients have switched providers, state laws often set long retention periods for patient data meaning documents continue to pile up. This requirement leads to a large repository of paper files that quickly becomes even more difficult to navigate. DOMA can help you free up space with records conversion and then store historical patient records in a secure cloud-based platform that integrates with your current Electronic Medical/Health Records (EMR or EHR) software.
Fast, Instant Access
Often, the first challenge healthcare providers need to overcome on their digital transformation journey is digitizing backlogs of paper files. Whether you are dealing with a mass of personnel files in HR or a file room packed with paper charts and notes, DOMA can help you convert your physical records into a searchable format that integrates with the digital records you’ve already generated.
DOMA can ingest documents of nearly any type including x-rays, microfiche, microfilm, bound books, miniature documents, small labels, and large-format or oddly shaped items. Once digitized, documents can be returned in a non-proprietary format or securely deposited into our DOMA DX cloud software for instant access. As a DX software user, you will be able to access records as they are scanned ensuring minimal disruption during the digitization process.
When you are looking for a document imaging platform to integrate with your EHR/EMR software it’s important to make sure it meets your unique data and compliance needs.
DOMA's software can be configured to capture, convert, and tag the information most important to your workflow. If you need to easily search using barcodes, phone numbers, individual form fields, or another unique parameter, the DX platform can be customized to find and capture that information.
With the DOMA DX platform, you only pay for what you use each month. Our non-license based pricing model means DX is both affordable and easy to scale. Easily integrate the software across your organization as needed. Add and remove unlimited users without worrying about fees or licenses.
Don't waste money or time on inefficient filing systems or confusing software that doesn't meed your needs. DOMA DX can customize and deploy unique workflows that increase efficiency and make complex tasks simple.
Track a records lifecycle at every stage. Run audits within DOMA DX to determine who has accessed a file, if it has been downloaded and what changes have been made. Administrators can control permissions and restrict users to protect sensitive data.
Accessible, Secure, & Compliant
In order to comply with state-mandated information, governance laws, healthcare organizations must define their procedures for retaining data and follow rigid protocols that define how data should be encrypted, tagged with appropriate metadata, and accessible for editing.
DOMA’s DX software allows you to store historical records in a HIPAA compliant cloud repository. This data can be recalled easily via an integration with your preferred EHR or EMR software. Our configurable platform can help you tag files with appropriate metadata and generate reports that allow you to manage retention dates.